Job Vacancy at Embassy of Denmark in Dar es Salaam - March 2025

Here’s a 600-word version of the job advertisement:

JOB TITLE: Operations & Administrative Officer

Having a background in general administration, security planning, facilities management, and ICT support, you are a proactive and successful professional. From supervising embassy activities to helping Danish nationals in crisis, do you have the capacity to juggle several tasks?

 Looking for a committed and meticulous Operations & Administrative Officer to guarantee the seamless functioning of embassy facilities, services, and consular duties, the Embassy of Denmark in Dar es Salaam is   Strong organizing abilities, independence, and a hands-on attitude to operational difficulties solving will define the perfect applicant.

Key Responsibilities and Duties

Operational Responsibilities

As an Operations & Administrative Officer, you will play a critical role in the daily functioning of the embassy. Your responsibilities will include:

• Long-term planning is crucial to guarantee effective embassy operations even as daily operational team priorities are under management.
   Act as the main point of contact for any IT-related issues at the embassy and guarantee adherence with General Data Protection Regulation (GDPR) standards.
   Development of processes: Point out chances to streamline operations, cut expenses, and raise productivity.
  Vendor and procurement management: Oversaw vendor performance, contract negotiations, and supplier choice to guarantee the highest caliber offerings.
  Compliance and rules: Make sure every operational action complements local rules and embassy policy.

Facility Management

The Embassy of Denmark runs in a safe and well-kept surroundings, which calls for constant supervision of its grounds. In this capacity, you will have duties including:

 Strategic facilities planning entails developing long-term plans for the maintenance, care, and optimization of the embassy buildings, staff homes, and equipment.
 Project oversight: Plan and supervise infrastructure upgrades, restorations, and repairs to keep diplomatic buildings in first state.
 Organization of services: Work closely with suppliers, service providers, and contractors to guarantee timely and excellent delivery of facility-related services.

Consular Services

Danish nationals residing in or visiting Tanzania receive consular service from the Embassy of Denmark. Working as the Consular Officer, you will:

 Help Danish nationals with a variety of consular concerns, including legalizations, passport applications, and difficult emergency circumstances.
Work closely with the diplomatic staff and consular assistant to deliver fast and excellent consular services.
 Support Travel Advisory coordination in cooperation with the Danish Ministry of Foreign Affairs to provide efficient contact with Danish individuals residing in Tanzania.

Security Management

The Embassy of Denmark gives security first importance. Under your purview, you will:

Create and apply security plans in line with the management team and security officer of the embassy.
Verify complete compliance with Tanzanian laws and security rules of the Danish Ministry of Foreign Affairs.
 Perform frequent security checks to find hazards and carry out required fixes.

Qualifications & Competencies

To be successful in this role, you should possess the following:

• a Bachelor's degree in business administration, management, security, ICT, or a closely allied discipline.
   Verified knowledge in operations management, administration, facilities, or consular services.
  Excellent capacity to solve problems and efficient management of several tasks.
  Excellent interpersonal skills and communication abilities that will help one to engage with Danish people, suppliers, and embassy employees.
  One very great advantage is knowing GDPR rules and IT systems.
   Capacity for competent handling of crises and under pressure.

Why Join the Embassy of Denmark?

Working with the Embassy of Denmark in Dar es Salaam offers a special chance to be a member of a professional team committed to diplomatic relations, security, and service to Danish people. As a worker, you will:

 Get useful expertise in a multifarious capacity combining operations, security, consular services, and administration.
Work in a professional and cooperative workplace that celebrates diversity and inclusion.
 Join a team that guarantees the embassy runs safely and effectively.

How to Apply

Interested candidates should visit the Danish Embassy’s website at www.tanzania.um.dk for more details on job qualifications, requirements, and the application process.

📌 Application Deadline: 2nd April 2025

📧 For inquiries, contact:
Email: recruitment@prospect-africa.net

Equal Opportunity Employer

The Embassy of Denmark is an equal opportunity employer and welcomes applications from all qualified individuals, regardless of race, gender, religion, age, or disability.

Join us and contribute to the efficient and secure operations of the Danish Embassy in Tanzania!