Position: Administrative Officer

Organization: CRS – Catholic Relief Services (CRS)
Location: Kigoma, Tanzania
Salary Grade: 5

About CRS
Catholic Relief Services (CRS) is a global humanitarian agency committed to helping people in need in over 100 countries. Guided by the values of the Catholic community in the United States, CRS offers support in areas like emergency aid, health, agriculture, education, microfinance, and peacebuilding, regardless of race, religion, or nationality.

Job Summary
As the Administrative Officer, you'll play a key role in delivering efficient, effective support to advance CRS’s mission of assisting the poor and vulnerable. You'll help manage resources responsibly and ensure our administrative systems meet high standards of quality and compliance.

Roles and Responsibilities

  • Coordinate & Report: Manage activities and resources to provide reliable, cost-effective administrative support.
  • Transaction Processing: Help coordinate office requisitions and inventory.
  • Inventory Management: Assist with inventory processes, including receiving, labeling, and tracking items. Perform internal transfers within Insight.
  • Policy Compliance: Ensure systems and policies comply with agency and donor requirements, as well as local laws.
  • Stakeholder Engagement: Communicate with external stakeholders like government officials, landlords, and service providers for any assigned tasks.
  • Safety Management: Help identify and address safety issues to maintain a safe work environment.
  • Logistics Coordination: Plan monthly logistics for trips.
  • Delivery Operations: Support the supply chain process from procurement to final distribution in line with CRS and donor standards.
  • Travel & Event Support: Organize travel and logistics for staff and visitors; manage event planning.
  • Document Management: Maintain all necessary logistics files and supply chain documents.
  • Vehicle Oversight: Regularly check licenses and insurance, and alert your supervisor for renewals.
  • Other Duties: Perform any additional tasks as assigned by your supervisor.

Qualifications

  • Education: Bachelor’s degree in business administration or a related field is preferred.
  • Experience: At least 2 years in administrative support, ideally within an NGO environment.
  • Languages: Proficiency in English and Swahili.

Knowledge, Skills, and Abilities

  • Planning and Organizational Skills: Strong ability to manage time and organize tasks.
  • Customer Service: Excellent communication and interpersonal skills.
  • Integrity: Ethical and able to maintain confidentiality.
  • Resourcefulness: Proactive and solution-focused.

Preferred Skills

  • Tech Savvy: Skilled in MS Office tools like Excel, Word, and PowerPoint.

CRS Competencies

CRS values a respectful, collaborative work culture. Here’s what we look for in our staff:

  • Personal Accountability: Owning your actions.
  • Integrity: Acting in line with CRS’s values.
  • Trust: Building consistency between words and actions.
  • Collaboration: Working well within diverse teams.
  • Learning Mindset: Eager to grow and learn.

Leadership Competencies

  • Innovation: Always looking for ways to improve.
  • Team Development: Supporting others to reach their potential.
  • Strategic Thinking: Understanding agency priorities and aligning actions.

Working Relationships

  • Internal: Collaborate with the Head of Office, Admin & SC Team, Finance, and Project Staff.
  • External: Build connections with vendors, partners, and government officials.

CRS’s Commitment

As a Catholic organization, CRS values compassion, inclusivity, and the commitment to serve those in need. Our policies are designed to protect children and vulnerable adults from harm. We welcome staff from all backgrounds who share our mission.

Disclaimer:
This job description covers the primary duties of this role but is not an exhaustive list of all responsibilities.

How to Apply

Interested candidates should send their application letter and CV (PDF or Word format, single attachment) to TZ_HR@crs.org by November 16, 2024. Be sure to include the job title in the subject line. Only shortlisted applicants will be contacted.

CRS promotes equal opportunities and encourages local candidates to apply.