Job Type: Full-time

Administrator Officer (1 Post) – Dar

Location: Dar es Salaam
Reports to: Project Manager

Position Summary

Ifakara Health Institute (IHI) is on the lookout for an Administrator Officer. In this role, you’ll support the Malaria Atlas Project (MAP) East Africa Node. You’ll help manage daily operations, making sure everything runs smoothly.

Duties and Responsibilities

  • Work closely with the Project Manager (PM) to support project activities, manage admin tasks, and help staff with various needs. This might include keeping the office organized, scheduling appointments, ordering supplies, organizing meetings, and taking notes during meetings.
  • Collaborate with the Principal Investigator (PI) and PM on hiring project staff and securing any services needed for the project.
  • Help track project deliverables and performance indicators, update milestones, document lessons learned, spot risks, and suggest solutions.
  • Assist the PM in monitoring staff attendance, confirm leave requests before they’re approved, and coordinate annual staff performance reviews.
  • Show good decision-making skills in all job aspects.
  • Keep everyone updated on compliance with institutional and safety regulations, helping to solve any project-related issues.
  • Interact politely with other staff while answering questions or providing information.
  • Support the finance team in managing project expenses effectively.
  • Take on any other tasks assigned by the project management team.

Qualifications and Experience

Essential:

  • A Bachelor’s degree in a relevant field with at least 2 years of experience as an office administrator.
  • Collaborative mindset and customer service skills.
  • Ability to multitask, plan, and prioritize tasks with minimal supervision.

Desirable:

  • Knowledge of other languages like Swahili, French, Spanish, or Portuguese.
  • Proficiency in French is preferred and considered a plus for this position.

Skills and Competencies

  • Good written and verbal communication skills.
  • Strong decision-making, problem-solving, and organizing skills.

Remuneration

An attractive and competitive salary package will be offered to successful candidates, following IHI salary scales.

Equal Opportunity

IHI is an equal opportunity employer. We don’t tolerate discrimination or harassment of any kind during recruitment or at the workplace. All employment decisions are based on job requirements and individual qualifications, following Tanzania’s labor laws.

Mode of Application

If you meet the above job requirements, please send your application letter and detailed curriculum vitae (CV) to the email below. Make sure to include your contact details, such as email and phone number, along with copies of your academic and professional certificates.

Email your application to: recruitment@ihi.or.tz
Subject line: [Administrator Officer – MAP EA Node]

Deadline for applications: 17:00 hrs on Friday, 8 November 2024. Only shortlisted applicants will be contacted for an interview.

Contact:

Human Resources Manager
IFAKARA HEALTH INSTITUTE
Plot 463 Mikocheni
P.O. Box 78,373
Dar es Salaam, Tanzania