Are you a recent graduate looking to jumpstart your career with one of the biggest players in the energy industry? TotalEnergies in Dar es Salaam is hiring a Graduate Trainee for their Supply Front Office. If you’re interested in supply chain management and have a passion for learning about the petroleum industry, this could be the perfect opportunity for you!
Requirements
Here’s what you need to bring to the table:
- Bachelor’s degree in a business-related field.
- Solid knowledge of Excel and other systems.
- Familiarity with product knowledge related to petroleum.
- Understanding of customs processes and procedures for importing petroleum products.
These qualifications will help you dive into the day-to-day activities of this role. You’ll also need to be a quick learner, ready to handle multiple tasks in a fast-paced environment.
Responsibilities: What You’ll Be Doing
As a Graduate Trainee, your main focus will be on Supply Front Office activities, but you’ll also get involved in different areas. Here’s a breakdown of what your day-to-day might look like:
1. Health, Safety, and Environmental Quality (HSEQ)
Safety is a top priority at TotalEnergies, and you’ll need to follow the Safety Management Systems to ensure a safe working environment. You’ll also be involved in making sure the products meet Tanzania’s quality standards set by the Tanzania Bureau of Standards (TBS). This means keeping an eye on product quality and helping to maintain the company’s high standards.
2. Supply Procedures & Process Implementation
You’ll be helping to streamline and improve supply chain processes. This includes supporting projects that improve how TotalEnergies handles their supply procedures. Your role here is to keep everything running smoothly.
3. Stock Projections and Management
In this part of your job, you’ll be responsible for managing and monitoring the company’s stock projections. This includes keeping track of both the physical and system stocks and making sure they align with the company’s KPIs (Key Performance Indicators).
To keep things on track, you’ll maintain the stocks projection file, making sure it’s up to date and accurate. This task will involve checking both the physical stock in the warehouse and the system stock recorded in the company’s inventory software. You’ll be a key part of ensuring stock levels are where they need to be.
4. Stock Optimization and Demand Forecasting
Another key responsibility is optimizing stock levels. This means using demand forecasting to predict how much stock will be needed at any given time. You’ll be working on making sure the inventory stays at an optimal level so that the company can meet its supply demands without overstocking.
You’ll also play a role in automating inventory management. This means working with the company’s tools to make sure the supply management process is efficient and streamlined. You’ll also help to improve collaboration with suppliers and internal teams to ensure everyone is on the same page.
In addition to these tasks, you’ll back up other teams with tasks like fuel loss monitoring and tracking how long stock stays in the warehouse before it’s moved.
5. Product Costing
In this role, you’ll also be involved in product costing. This means making sure the costs related to the products, like shipping and handling, are calculated correctly and on time. You’ll check invoices from suppliers and government agencies before payment is made for products like PMS, AGO, IK, JET-A1, IDO, HFO 180, and HFO 125.
Your role will involve double-checking that all costs are correct and all documents, like vessel costs, are accurate. This will help ensure that TotalEnergies doesn’t overpay for products.
6. Imports Coordination & Documentation
One of your main responsibilities will be to make sure that bulk imports, both local and BPS supply, are handled efficiently. You’ll manage the entire process from vessel handling to discharge, and you’ll coordinate with third parties like EWURA, PBPA, TPA, TRA, shipping agents, and other oil marketers to make sure the process goes smoothly. The goal is to keep costs low and efficiency high.
In addition to this, you’ll be responsible for ensuring that all the import documents are correct and properly filed. These documents include everything from Bills of Lading (BIL) to Certificates of Quality (COQ) and Certificates of Origin (COO), among others.
7. Demurrage
Demurrage refers to the extra costs that occur when a vessel is delayed in port beyond the scheduled time. Part of your role will be to estimate these costs and prepare reports to submit to the Supply Manager each month. This will involve closely monitoring the timelines and making sure delays are kept to a minimum to avoid extra costs.
8. Reporting
You’ll need to be on top of reporting for all the activities you’re involved in. The reports you prepare need to be timely, reliable, and accurate. You’ll also need to save files properly and keep everything confidential.
One way to add value in this role is by regularly suggesting ways to improve the way things are done. If you have ideas on how to improve a process, don’t hesitate to share them!
9. Other Tasks
Lastly, you’ll take on any other tasks your supervisor assigns. This could involve helping out other teams or diving into new projects as they come up. It’s a great way to gain even more experience and build your skills.
Context and Environment
Working in the petroleum industry is complex and fast-paced. There are various regulations to follow, and the supply system is often constrained, meaning things can get a bit tricky. Imports are planned 2-3 months ahead, so you’ll need to be good at forecasting and staying organized.
You’ll also interact with different groups, from suppliers to customs officials, and not everyone will be easy to work with. Some people may not cooperate as quickly as you’d like, so patience and persistence will be key.
A lot of the tasks involve working with large amounts of money, so attention to detail is critical. And since many duties have strict deadlines, time management will be essential for success.
How to Apply
Ready to take the next step in your career? Apply today by following the link below.
